External Examiners

NCAD appoints Externs with international expertise in their field, as moderators of the assessment process, to review the assessment suites of modules related to subject areas either within or across Schools. Within each programme, the Extern reviews the academic standards, curriculum development, assessment and grading strategies and practices of the programme.


Welcome to all our Externs for 2022-23.  On this page, you should find everything you need for Externing at NCAD. This includes a claim form, the Guide to Fees & Expenses, a template for your reports, and guidelines for being an Extern at NCAD.  We hope you learn as much from your visits as we learn from you.  If you have any questions at any stage, please email your academic contact, or contact me directly.
Many thanks.
Kilian O'Callaghan, Quality & Academic Support Officer, Academic & Student Affairs

NCAD Externs and UCD

As an approved college of University College Dublin (UCD), all NCAD Extern processes are aligned with Extern processes and policies at (UCD).  Each NCAD Extern is approved by UCD's Academic Council Committee on Examinations (ACCE), following approval by NCAD's Academic Council.

Extern Guidelines and Academic Regulations

Please read through the following guidelines:

You may want to refer to UCD's Academic Regulations, to which NCAD is subject:

New Externs

Please complete a New Extern Set-up Authorisation Form and return the Word document to ocallaghank@staff.ncad.ie.

Report Templates

To write your end-of-year report, please use the following template:

Remember, the External Examiner Annual Report is due to be completed and sent to NCAD within six weeks of the programme concluding.

To write your INTERIM report, please use the following template.  Note, although Interim reports are not mandatory, they are very helpful to NCAD.  So we would appreciate you completing an interim report, in the template, or in your own report:

Guide to fees and expenses

For clarification of fees, expenses and tax, click here.

To claim for using your own car, click here for travel rates.

Expenses Claim Forms

To claim for your fee and expenses, please use the following form.  When completed, return it in Word format to NCAD:


PhD Report

For reporting on a PhD degree:

Expenses Claim Forms (Research Degrees only)

To claim for your fee and expenses, once you have read the thesis for a research degree (MLitt, PhD etc) and completed your role as extern, please use one of the following forms:

If you have any questions, please contact your Programme Contact, or Kilian O'Callaghan, Extern Co-ordinator, Quality & Academic Support Officer.