External Examiners

NCAD appoints Externs with international expertise in their field, as moderators of the assessment process, to review the assessment suites of modules related to subject areas either within or across Schools. Within each programme, the Extern reviews the academic standards, curriculum development, assessment and grading strategies and practices of the programme.

Latest

Hello there to all our Externs.

If at any point you have a question about any aspect of Externing at NCAD, please don't hesitate to get in touch:

ocallaghank@staff.ncad.ie

It's my job, and my honour, to support you.

End of Year Visits 2025

If you are visiting at the end of the Spring Trimester, I hope it goes well, and that you find it informative and helpful to your own practice and work.  Extern visits are a fundamental priority at NCAD, so I'm sure you'll be made very welcome.

The forms and guides you will need in the next week or so are linked in this section, as well as further below.

On this page, you will also find the externing guide, and a template for your report.  Once completed (within a month of your visit), please send it in Word Format to me and to your academic liaison.

Following your visit, please submit your expenses to me if you have any.  Here's the claim form, or it's also in the Extern’s shared folder (see the email from me).  Do remember to also send me your receipts, which must be itemised and legible.  Scroll down below for the Guide to fees and expenses.If you have any questions at any stage, please email your academic contact, or contact me directly.

If you have completed an interim visit, and haven't claimed for your fee and expenses, you can include it all in one claim after your end of year visit.  Please email me if you have any questions.

Many thanks.

Kilian O'Callaghan, Extern Co-ordinator
Quality & Academic Support Officer
Academic & Student Affairs
ocallaghank@staff.ncad.ie

NCAD Externs and UCD

As an approved college of University College Dublin (UCD), all NCAD Extern processes are aligned with Extern processes and policies at (UCD).  Each NCAD Extern is approved by UCD's Academic Council Committee on Examinations (ACCE), following approval by NCAD's Academic Council.

New Externs

Please complete a New Extern Set-up Authorisation Form and return the Word document to ocallaghank@staff.ncad.ie.

Extern Guidelines and Academic Regulations

Please read through the following guidelines:

In the email sent to you in September 2023, there's a link to the Google Drive shared folder.  Please access this to find a PowerPoint Guide for Externs Presentation.  View in Slide Show to access the audio.

You may want to refer to UCD's Academic Regulations, to which NCAD is subject:

NCAD Strategic Plan 2019-2024

You might be interested to read the College's Strategic Plan, available here.  We are in the final stages of developing a new College strategic plan.  Hopefully we will be able to share this with you by the Autumn 2025.

Report Templates

To write your end-of-year report, please use the following template:

Remember, the External Examiner Annual Report is due to be completed and sent to NCAD within six weeks of the programme concluding.

To write your INTERIM report, please use the following template.  Note, although Interim reports are not mandatory, they are very helpful to NCAD.  So we would appreciate you completing an interim report, in the template, or in your own report:

Guide to fees and expenses

For clarification of fees, expenses and tax, click here.

To claim for using your own car, click here for travel rates.

Expenses Claim Forms

To claim for your fee and expenses, please use the following form.  When completed, return it in Word format to NCAD:

Higher Education Payroll Shared Services (HEPSS)

NCAD payroll is now integrated with Higher Education Payroll Shared Services, operated through the Department of Education.  You will need access to this system to view and downnload your payslips.

When you first make a claim for fees and expenses, NCAD's Payroll department will send your details, including your bank details to HEPSS.  HEPSS will then contact you about accessing the HEPSS portal so that you have access to the records of payments made to you.  HEPSS WILL NOT ASK FOR YOUR BANK DETAILS. 

To help you with the HEPSS system, refer to the following two guides:

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RESEARCH DEGREE EXTERNS

PhD Report

For reporting on a PhD degree:

Expenses Claim Forms (Research Degrees only)

To claim for your fee and expenses, once you have read the thesis for a research degree (MLitt, PhD etc) and completed your role as extern, please use one of the following forms:

If you have any questions, please contact your Programme Contact, or

Kilian O'Callaghan, Extern Co-ordinator
Quality & Academic Support Officer
Academic & Student Affairs
ocallaghank@staff.ncad.ie